"Helping Foster Children All across Citrus County have experiences of a lifetime”
Citrus County Foster Parents Association, INC.
Revision December 2016
Organization’s name shall be known as The Citrus County Foster Parents Association, Inc.
The Corporation shall have a seal as shown herein.
The Citrus County Foster Parents Association, Inc. is a not for profit corporation and is organized under
chapter 617 of the Florida statutes.
The purpose for which the Citrus County Foster Parents Association, Inc. is organized under the
501(C) (3) status of the Internal Revenue Service code of 1986 or the corresponding provision of any
future United States revenue laws.
Membership in this organization shall be available to all current foster parents, foster-adoptive parents,
Foster or Foster adoptive parents having held license in other states, parents of non-relative foster
placement and kinship care placements by court of jurisdiction, and those that are graduates of MAPP
certification classes and are committed to promoting the aforementioned purposes of the organization.
All members must reside in Citrus County, or in an adjacent county to Citrus County.
The annual meeting of this organization for the purpose of electing officers shall be held on the regular
meeting date in January, each and every year. The President shall cause the notification of each
member, at his/her address as it appears in membership role book of the organization, Telling the time
and place of the of such annual meeting, no later than one month prior to the election. A majority vote
of the membership shall be necessary to conduct business at a general meeting.
General meetings are held on the 2nd
Tuesday of every month excluding June & July. (Dates may be
subject to change with board approval.
At all meetings, except for the election of officers and directors, all votes shall be via voice. Paper ballots
shall be provided for the election of officers and directors as described in the Election Guidelines.
The President may appoint a nominating committee two months prior to the election which shall
decide/nominate a first and second choice for each position on the board. The Chairperson shall notify
the committee’s first selection of their nomination. In the event the first person declines, the
Chairperson shall notify the second choice. Nominations may be made from the floor at the time of the
election meeting.At any regular or special meeting, if a majority of all present so requests, any question may be voted
upon in the manner and style provided for the election of officers and directors
Order of Business
1. Call to order
2. Roll Call
4. Reading and approval of prior meetings minutes
5. Report of the Treasurer
6. Report of the committees
7. Report of officers and Directors
8. Unfinished (OLD) Business
9. New Business
10. Sign in sheet to be distributed
Board of Directors
The Business of this organization shall be managed by a Board of Directors consisting of two directors
and 3 officers. The officer positions are to include President, Vice-President and Secretary.
The term of elected office for all directors and officers shall be for 2 years, in the even numbered years
elections are to be held for President, Secretary & Director #1. In the Odd number year’s elections shall
be held for Vice President and Director #2
The purpose of this schedule is to ensure that there will always be at least three sitting members of the
board on any election year.
The Board of Directors shall have 1 vote, and such voting may be done by proxy in case of emergency,
illness or annual vacation.
The Board of Directors may make such rules and regulations covering its meetings and daily business as
it may in its discretions deemed necessary.
The President of the organization, by Virtue of his/her office, shall be the chairperson of the Board of
Directors.A director or Officer may be removed by ballot vote of not less than 2/3 vote of a quorum of the
membership of this organization. A quorum shall be deemed present when a majority of the total
number of individual members are present to vote. The board of directors may entertain charges
against any Director or Officer. The Director or Officer may be represented by counsel at any removal
hearing. The Board of Directors shall adopt such rules for this hearing as it may in its discretion consider
necessary in the best interest of this Organization
The Officers of this Organization are: President, Vice President and Secretary.
The duties of the President: The President shall preside at all membership meetings, shall by virtue of
the office be chairperson of the Board of Directors. Shall present at each annual meeting of the
organization and annual report of the work of the organization. Shall see that all books reports and
certificates, required by law, are properly kept and filed. Shall be one of the officers who may sign
checks or drafts of the organization. Shall be a signer of all legal matters pertaining to the organization,
and shall cause notices to be mailed out to members when required. The President shall have such
powers as may reasonably be construed as belonging to any chief executive of any organization
including the power to appoint to fill a position deemed necessary by the President or Board of
Directors.The Duties of the Vice President: The Vice President shall, in the event of the absence of the president
or the inability to exercise his/her office, become the temporary acting President of the organization
with all rights, privileges and powers of the office of the President. The Vice President shall be one of the
three unrelated officers that may sign checks and drafts of the organization. The President may assign
additional related duties and delegate responsibilities to the Vice President as he/she deems necessary.
The Duties of Secretary: The Secretary shall keep the minutes of the organization in appropriate books.
Of. Shall make copies of such minutes to be handed out to each board member at each meeting prior to
the reading of such minutes. Shall keep records organizations member’s names, addresses and
attendance in a roll book. Shall be the official custodian of records of this organization. Shall pass on to
succeeding Secretary all records and books of this organization. Shall perform any other related duty
assigned to him/her by the President and/or the Board of Directors.
Duties of the Directors: The Directors of this organization shall constitute part of the Board of
Directors. Directors will be assigned selected duties by the President or the Board of Directors to include
chairing certain committees deemed necessary by the President or the Board of Directors.
Directors and Officers, by virtue of their office, are members of the Board of Directors. No board
member, for reason of his/her office, receive any salary or compensation; but nothing herein shall be
construed to prevent an Officer or Director from receiving any compensation from the
organization for duties other than that of an Officer or Director.
No part of the net earnings of the corporation shall insure to the benefit of, or be distributed to its
Members, trustees, officers, directors, or other private persons, except that the corporation shall be
authorized and empowered to pay reasonable compensation for services rendered, and to make
payments and distributions in furtherance of the purposes set forth in Article Two hereof. No
substantial part of the activities of the corporation shall be the carrying on of propaganda, or otherwise
attempting to influencing legislature, and the corporation shall not participate in, or intervene in
(including the publishing or distribution of statements) any political campaign on behalf of any candidate
for public office. Notwithstanding any other provision of these articles, this organization shall not carry
on activities not permitted to be carried on by an organization exempt from federal income tax under
section 50l(C)(3) of the Internal Revenue Code of 1986, or the corresponding provision of any future
United States Internal Revenue law.
Upon dissolution of the corporation, assets shall be distributed for one or more exempt purposes within
the meaning of section 501 ( c )(3 )of the Internal Revenue Code or corresponding section of any future
federal tax code, or shall be distributed to the federal government, or to the State or local government, for
public purposes. Any such assets not so disposed of shall be disposed of by the Court of Common Pleas
of the county in which the principle office of the corporation is then located, exclusively for such
purposes or to such organizations as said court shall determine, which are organized and operated
exclusively for such purposes.
All committees of this organization shall be appointed by the President, and their terms of office shall be
for a period of two years or less, unless sooner terminated by the action of the Board of
Permanent committees shall be determined by the President from time to time.
The dues of this organization $25.00 per family per year. New foster parent dues are payable upon joining
the association. Dues for existing members shall be paid by the January meeting of each year or
membership will be forfeited for that calendar year. Any member who moves away from Citrus County
shall have their dues refunded on a prorated basis of $2.08 per month upon written request. They shall no
longer be members of the organization.
All books of this organization will be audited on an annual basis, no later than March1st of each year, by
the President or a member delegated by the President to perform the audit.
These by-laws may be altered, amended, portions repealed, portions deleted or added to by an
affirmative vote of the majority of the members in attendance at a meeting for which notice has
been sent to all members by the Board of Directors.
(These by-laws were adopted at the first meeting of the Board of Directors which was held in
January of 1981, updated and changed by a majority of the membership at the meeting in
October of 1994, and in January of 1995, and in February of 2002, and most recently in March of
Attendance of Meetings
Each member, regardless of whether they are foster or foster-adoptive homes, are required to
attend no less than seven scheduled meeting per year. Failure to comply with this requirement
could lead to forfeiture of regular membership benefits for that year. For the purposes of
crediting attendance of meetings only one person per household need to attend any given
meeting for both spouses to receive credit. A member that arrives prior to the reading of the
Treasurers Report and stays until adjournment of the meeting will be considered as having
attended the meeting. Failure to stay until adjournment will not count as staying.
For the purposes of voting, members may only cast votes for themselves, and not by proxy for
their spouses. A normal membership vote will usually constitute a majority vote of the
membership on-hand for any particular issue unless a different form of a majority is required
under Rules of Order. Excuses absences that will result in a member having attended less than the required seven
meetings per year will be addressed by the Board of Directors on a case by case basis.
Membership Benefits/ Forfeiture of Benefits
A Member in Good Standing is any member who has paid their dues in a timely manner as
required in Article Eleven, and who has fulfilled, or is reasonably expected to fulfill, the
attendance requirement set forth in Article Fourteen of these by-laws, and who has not violated
any other provision of these by-laws or any organizational guidelines.
Must participate in 5 fundraisers of your choice per year.
Benefits extended to Members in Good Standing: participation in the Christmas Gift
Sponsorship Program, participation in other benefits listed in the Expenditure Guidelines, as well
as for any other benefit agreed upon by Board or membership approval.
Forfeiture of Benefits: Failure to pay membership dues as required - a loss of all membership
Failure to attend the required number of meetings annually - a loss of all benefits.
Failure to do 5 fundraisers - a loss of all benefits.
Abuse of benefits – IE selling or returning gifts to store for money - a loss of all benefits
The forfeiture of any member's benefits must be approved by a majority vote of the Board of
Directors. The member is entitled to request a hearing in front of the Board of Directors within two weeks
of being notified of the forfeiture of their benefits by postmarked mail.