"Helping Foster Children All across Citrus County have experiences of a lifetime”
Citrus County Foster Parents Association, INC.
Revision November 2018 to take effect Jan 1st 2019
Organization’s name shall be known as The Citrus County Foster Parents Association, Inc. or Citrus County Foster/Adoptive Association, Inc.
The Corporation shall have a seal as shown herein.
The Citrus County Foster Parents Association, Inc. is a not for profit corporation and is organized under chapter 617 of the Florida statutes.
The purpose for which the Citrus County Foster Parents Association, Inc. is organized under the
501(C) (3) status of the Internal Revenue Service code of 1986 or the corresponding provision of any future United States revenue laws.
Membership in this organization shall be available to all current foster parents, foster-adoptive parents, Foster or Foster adoptive parents having held license in other states, parents of non-relative foster placement and kinship care placements by court of jurisdiction and are committed to promoting the aforementioned purposes of the organization. All members must reside in Citrus County, or in an adjacent county to Citrus County.
The annual meeting of this organization for the purpose of electing officers shall be held on the regular meeting date in in December to take effect January 1st, each and every year. The President shall cause the notification of each member, Via Website and other social media we are involved in. Telling the time and place of such annual meeting, no later than one month prior to the election.
General meetings are held on the 2nd Tuesday of every month excluding June & July. (Dates may be subject to change with board approval.
At all meetings, except for the election of officers and directors, all votes shall be via voice. Paper ballots shall be provided for the election of officers and directors as described in the Election Guidelines.
The President may appoint a nominating committee two months prior to the election which shall decide/nominate a first and second choice for each position on the board. The Chairperson shall notify the committee’s first selection of their nomination. In the event the first person declines, the Chairperson shall notify the second choice. Nominations may be made from the floor at the time of the election meeting.
At any regular or special meeting, if a majority of all present so requests, any question may be voted upon in the manner and style provided for the election of officers and directors
Order of Business
Call to order
Reading and approval of prior meetings minutes
Report of the Treasurer
Report of the committees
Report of officers and Directors
Unfinished (OLD) Business
Sign in sheet to be distributed
Board of Directors
The Business of this organization shall be managed by a Board of Directors consisting of two directors and 3 officers. The officer positions are to include President, Vice-President and Secretary.
The term of elected office for all directors and officers shall be for 2 years, in the even numbered years elections are to be held for President, Secretary and Director #1. In the Odd number year’s elections shall be held for Vice President and Director #2
The Board of Directors shall have 1 vote, and such voting may be done by proxy in case of emergency, illness or annual vacation.
The Board of Directors may make such rules and regulations covering its meetings and daily business as it may in its discretions deemed necessary.
The President of the organization, by Virtue of his/her office, shall be the chairperson of the Board of Directors.
A director or Officer may be removed by ballot vote of not less than 2/3 vote of a quorum of the membership of this organization. A quorum shall be deemed present when a majority of the total number of individual members are present to vote. The board of directors may entertain charges against any Director or Officer. The Director or Officer may be represented by counsel at any removal hearing. The Board of Directors shall adopt such rules for this hearing as it may in its discretion consider necessary in the best interest of this Organization
The Officers of this Organization are: President, Vice President and Secretary.
The duties of the President: The President shall preside at all membership meetings, shall by virtue of the office be chairperson of the Board of Directors. Shall present at each annual meeting of the organization and annual report of the work of the organization. Shall see that all books reports and certificates, required by law, are properly kept and filed. Shall be one of the officers who may sign checks or drafts of the organization. Shall be a signer of all legal matters pertaining to the organization, and shall cause notices to be mailed out to members when required. The President shall have such powers as may reasonably be construed as belonging to any chief executive of any organization including the power to appoint to fill a position deemed necessary by the President or Board of Directors.
The Duties of the Vice President: The Vice President shall, in the event of the absence of the president or the inability to exercise his/her office, become the temporary acting President of the organization with all rights, privileges and powers of the office of the President. The Vice President shall be one of the three unrelated officers that may sign checks and drafts of the organization. The President may assign additional related duties and delegate responsibilities to the Vice President as he/she deems necessary.
The Duties of Secretary: The Secretary shall keep the minutes of the organization in appropriate books. Of. Shall make copies of such minutes to be handed out to each board member at each meeting prior to the reading of such minutes. Shall keep records organizations member’s names, addresses and attendance in a roll book. Shall be the official custodian of records of this organization. Shall pass on to succeeding Secretary all records and books of this organization. Shall perform any other related duty assigned to him/her by the President and/or the Board of Directors.
Duties of the Directors: The Directors of this organization shall constitute part of the Board of
Directors. Directors will be assigned selected duties by the President or the Board of Directors to include chairing certain committees deemed necessary by the President or the Board of Directors.
Directors and Officers, by virtue of their office, are members of the Board of Directors. No board member, for reason of his/her office, receive any salary or compensation; but nothing herein shall be construed to prevent an Officer or Director from receiving any compensation from the
organization for duties other than that of an Officer or Director.
No part of the net earnings of the corporation shall insure to the benefit of, or be distributed to its Members, trustees, officers, directors, or other private persons, except that the corporation shall be authorized and empowered to pay reasonable compensation for services rendered, and to make payments and distributions in furtherance of the purposes set forth in Article Two hereof. No substantial part of the activities of the corporation shall be the carrying on of propaganda, or otherwise attempting to influencing legislature, and the corporation shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office. Notwithstanding any other provision of these articles, this organization shall not carry on activities not permitted to be carried on by an organization exempt from federal income tax under section 50l(C)(3) of the Internal Revenue Code of 1986, or the corresponding provision of any future United States Internal Revenue law.
Upon dissolution of the corporation, assets shall be distributed for one or more exempt purposes within the meaning of section 501 ( c )(3 )of the Internal Revenue Code or corresponding section of any future federal tax code, or shall be distributed to the federal government, or to the State or local government, for public purposes. Any such assets not so disposed of shall be disposed of by the Court of Common Pleas of the county in which the principle office of the corporation is then located, exclusively for such purposes or to such organizations as said court shall determine, which are organized and operated exclusively for such purposes.
All committees of this organization shall be appointed by the President, and their terms of office shall be for a period of two years or less, unless sooner terminated by the action of the Board of
Permanent committees shall be determined by the President from time to time.
The dues of this organization $25.00 per family per year. All active Foster licensed Foster Parents fee is waived. New family dues are payable upon joining the association. Dues for existing members shall be paid by the January meeting of each year or membership will be forfeited for that calendar year. Any member who moves away from Citrus County shall have their dues refunded on a prorated basis of $2.08 per month upon written request.
All books of this organization will be audited on an annual basis, no later than March1st of each year, by the President or a member delegated by the President to perform the audit.
These by-laws may be altered, amended, portions repealed, portions deleted or added to by an affirmative vote of the majority of the members in attendance at a meeting for which notice has been sent to all members by the Board of Directors.
(These by-laws were adopted at the first meeting of the Board of Directors which was held in
January of 1981, updated and changed by a majority of the membership at the meeting in
October of 1994, and in January of 1995, and in February of 2002, and most recently in March of
Attendance of Meetings
There is no attendance requirement as of January 1st 2018. However it will be the members own responsibility to attain the information from that meeting. Information will be posted on the corporate website www.citruscountyfosterparents.org
Membership Benefits/ Forfeiture of Benefits
A Member in Good Standing is any member who has paid their dues in a timely manner as required in Article Eleven, and who has fulfilled, or is reasonably expected to fulfill, the attendance requirement set forth in Article Fourteen of these by-laws, and who has not violated any other provision of these by-laws or any organizational guidelines.
Benefits (subject to available funds and changes can be made by board any time)
Angel tree – all members kids Adopted/bio and kinship and non-kinship shall be added – tags must be submitted by November meeting. We will not hold stuff long term please try to be open to a reasonable time for pick up.
Thanksgiving turkey –sign up at October meeting
All trips we take- sign up with cut off dates will be announced via website all monies will be required by that cutoff date.
Adopted kids clothing allowance of $100 per kid – sign up at May meeting to receive at August meeting.
School supplies - sign up at May meeting to receive at August meeting or before depending on availability from our donors. We will not hold stuff long term please try to be open to a reasonable time for pick up.
Christmas party – Sign up at November meeting all members welcome gifts will be given to all foster children from elks. Any bio kids if you want them to receive something at this event you must bring it.
Any and all other benefits offered throughout the year will be announced and sign up provided at meeting.
Forfeiture of Benefits: Failure to pay membership dues as required - a loss of all membership.
Abuse of benefits – IE selling or returning gifts to store for money - a loss of all benefits
The forfeiture of any member's benefits must be approved by a majority vote of the Board. The member is entitled to request a hearing in front of the Board within two weeks of being notified of the forfeiture of their benefits by postmarked mail.
By-Laws are fluid and can be updated by board any time please check back here to refer to changes made.